Annual
report 2020

Effortless and friendly customer experience

Optimal sales channel mix

KPI Our commitment Performance
To make it easy for all customers to access our products and services through different channels of contact Number of POSs

2017: 739
2018: 731
2019: 708
2020: 687

% of POSs adapted for customers
with disabilities
2017: 21%
2018: 20%
2019: 20%
2020: 20%
Number of POSs modernised
(Best Retail Network)
2017: 14
2018: 120
2019: 235
2020: 317

Delivering on our commitments in 2020

2020 was undoubtedly different than previous years, bringing challenges that no company has foreseen. Among other trends, customer behaviours have been redefined and shifted to digital channels. Fortunately, back in 2019 Orange took a decision to integrate sales-channel co-operation and shift its focus to an omnichannel experience. This strategy puts the customer at the centre of our actions and concentrates on delivering the most comfortable shopping path possible. We built the Omnichannel programme on 5 pillars:

  • Personalistion, which is delivered by predicting the needs of customers and offering them services that suit them most;
  • Gathering data during contacts with our customers and ensuring that all points of contact have Customer 360 view (sales, customer care, billing, etc);
  • In response to customers’ changing shopping behavior we consider online as the digital hub with My Orange app as the heart of customer relationship management;
  • Common stock management in one system allows for real-time management of available devices in our Central Warehouse with a set of delivery options – pick up in POS, courier, EasyPack boxes.
  • Processes and tools that simplify cross-channel transition – we base this path on an initial contact and then implement tools such as ‘Link With Offer’, through which the customer completes the order online, for those who couldn’t complete the order during first contact with a salesperson in store or on the phone.

We strongly feel that the omnichannel direction is the key step to ensure the best shopping experience to our customers and we are prepared to go all the way with it.

Our key objectives include further development of our online sales channel as well as the optimisation and modernisation of our sales outlets to align with market and consumer demands. These objectives directly result in greater customer satisfaction and further efficiency gains.

The rapid development of online sales, combined with omnipresent digitisation, influences the expectations and purchase preferences of our customers. As a result, sales outlets are losing their dominance as the main contact channel through which most customers new to Orange make their purchase decisions. On the other hand, most existing customers who want to buy additional services still choose retail outlets. That means we need to invest in the development of our point-of-sale network.

We had a chain of 687 points of sale, including 317 recently modernised (of which 23 were Smart Stores), at the end of 2020. A total of 140 Orange outlets are fully accessible to the disabled.

Our sales strategy is driven mainly by our customers’ evolving purchasing preferences and the shift to digital channels. In order to address this trend, we focused on improving the online customer experience, as well as upgrading the Orange portal and the My Orange mobile application. Our strategic ambition is to make online the first-choice contact channel for customers to search and buy Orange services. In 2020, we introduced a new version of our mobile application, developed in co-operation with our customers. The application was very well received and rated by customers (4.3 iOS, 4.2 Android vs. 3.6 in December 2019). It also allows us to effectively retain, upsell or cross-sell new services.

In 2020 we also developed and launched fully automatic Orange Love sales process, which allowed our customers to place orders for convergent offers without assistance both online and in the mobile app.

2020 was the crucial year for Orange Flex, our innovative app-based offer. Thanks to a 100% digital sales model customers were able to activate their mobile plans directly from home, without visiting a point of sale – particularly significant during the COVID-19 pandemic. During lockdown Orange Flex introduced dedicated offers for distance studies and launched the CSR action to support the Polish education sector. We managed to improve Orange Flex by offering services to small business, as well as a devices shop inside the app. Orange Flex has reached the highest NPS among Orange products.

Customers can also benefit from direct contact with representatives of the Active Sales channel. Orange uses advanced geomarketing tools to target the work of its sales force more effectively, chiefly in support of our urban fibre-network investments. In response to the large increase in fibre infrastructure investments in single-family housing estates and Orange’s participation in the POPC investment programme, Active Sales sells FTTH services on the new infrastructure, working directly with fitters to maximise customer satisfaction (NPS).

Making customer journey easy and friendly

Our commitment KPI Performance
To improve the customer experience by offering attractive products and services, accompanied by improvements in customer service and sales channels, both traditional and online.

To be innovative and flexible in responding to our competitors’ moves.

To provide security for Internet users at Orange Polska network Number of activation of our safety solutions Customers protected by CyberShield in 2020: 3.5 million times

Delivering on our commitments in 2020

In 2020, we achieved the first position among telecom operators in terms of NPS (Net Promoter Score), improving our score by a further one percentage point versus 2019. Moreover, Orange Polska achieved the top position by the end of the first half of 2020 and maintained that position throughout the second half of the year. It is important to note that our score has been steadily growing year-on-year, both overall and within the individual service segments that make up that overall score. Customers’ confidence in us is growing, which produces tangible benefits for the Company.

The increase in our NPS has been driven mainly by the following:

  • Portfolio developments: growing customer base for our fibre services and Orange Love bundle, simplification of both mobile and fixed-line offers and their better adjustment to customer needs.
  • Network developments: increased capacity of our LTE network, increased coverage of our mobile and fixed-line networks, and the launch of the 5G Hello network.
  • Improved customer experience owing to process simplification and automation, development of digital channels and digitisation of customer journey paths and continuous improvement in customer care by salespeople, technicians and infoline consultants in traditional channels.
  • Transparent communications with customers across all channels.

The high standards of customer care in traditional channels was reflected in the following awards and certificates granted in 2020:

  • Customer-Friendly Company Badge, which is awarded by customers on the basis of an independent satisfaction survey (for the second year in a row);
  • ‘OK Senior’ certificate for our customer service dedicated to senior citizens, both on our infoline and in our sales outlets;
  • Customer Service Quality Star for our nju offer infoline support (for the fifth time);
  • COPC (Customer Operations Performance Center) certificate.

The latter is particularly important for customer care. Compliance with the COPC guidelines and benchmarks results in direct benefits experienced by both customers (quality improvements and related customer satisfaction growth) and the organisation (cost optimisation, efficiency gains). In previous years the COPC certification involved selected locations representing particular customer service processes. Last year we decided to adopt a more comprehensive approach, COPC Enterprise, which monitors customer-care quality and standards on an overall basis. In 2020, we successfully implemented COPC Enterprise for B2C/SOHO-dedicated channels and our certification was formally confirmed in the first quarter of 2021.

We lead the way in implementing the COPC standard within the Orange Group, and according to auditors, “compliance with standards is part of Orange Polska’s corporate DNA.”).

 

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Contact channels

We offer a wide selection of contact channels to our customers, which we constantly improve to best meet their expectations.

  • We enhanced our voice assistant Max. Customer satisfaction with issues fully resolved by Max is higher than that with self-service through a traditional IVR system.
  • We consistently implemented our strategy to develop digital channels: In 2020, almost 70% of all customer interactions took place via digital communication channels with or without consultant’s assistance.
  • We expanded the ‘Our Orange’ community, which in 2020 increased by 23% year-on-year.
  • We implemented an interactive system for contacting our technical personnel regarding fixed-line installation or failures, which is based on an Internet link. In 2020, 500,000 customers used this solution and their satisfaction was significantly higher than in cases using traditional contact channels.
  • We further developed our integrated tool for customer relationship management: OMNI (introduced in 2019). During a contact with a customer, both salespeople and consultants effect processes in OMNI in the same manner, and the customer can see it by logging on to My Orange. With real-time access to customer information (e.g. personal data, billing data, etc.), our employees can perform a number of customer service activities more efficiently. In particular, they can enter order numbers for all our products more quickly and manage customer relations more effectively. In 2020, we expanded the functionality of the OMNI platform, making it available to business customers from the SOHO and SME segments. As a result, we could offer to our business customers the same friendly and convenient solution for managing standard services that had been available in the consumer market.
  • We continued to develop and actively promote dedicated self-service solutions (Fleet Manager and Premium Support Portal applications) that enable business customers to manage their service portfolio on a 24/7 basis.
  • Prices and availability
  • Buy new services and renew agreements
  • Customer care, e.g. diagnose devices or services
  • Learn how to easily effect customer self-care: connect a device, use self-service tools (Orange Expert tutorials)
  • Obtain product and payment information
  • Request changes in services and the account
  • Buy new services and renew agreements
  • Customer care (complaints, technical issues, payments)
  • Browse showroom
  • Try or test products
  • Buy products and services
  • Obtain information
  • Pick up orders
  • Customer care
  • Obtain product and services information
  • Share experience
  • Demand information
  • Customer support (not associated with account details)
  • Demand opinions

Personal data security

We control a vast amount of personal data of our customers, employees, business partners, etc. Personal data are one of the categories of confidential information (together with data protected by the telecommunication secret and proprietary information). In order to prevent a potential breach of security of confidential information, including personal data, we have implemented security measures consistent with international standards. The Company has operated the Information Security Management System, which is compliant with the ISO/IEC 27001:2013 standard. Orange Polska has also obtained a certificate of compliance with ISO/IEC 27018:2014. In addition, the Company regularly renews the FIRST and the Trusted Introducer certificates for CERT Orange Polska.

At each stage of data collecting and processing, we ensure that customers are informed about the purpose and scope of data processing, as well as their right to access and rectify their personal data. No fines were imposed on the Company for breach of personal data protection regulations in 2020.

Despite all the precautions taken, considering the modern threats related to information technologies used for processing of information, including personal data, it is not possible to fully exclude the risk of a breach of the security thereof.

Recourse to liability proceedings is facilitated by the General Data Protection Regulation (GDPR). A potential breach of the security of personal data could have a considerable impact on Orange Polska’s reputation and a heavy impact on its liability, potentially including criminal liability, and hence have an adverse impact on the Company’s future financial performance. In accordance with GDPR, ISO 29134:2017 and the Article 29 Working Party Guidelines, in 2018 we implemented a process to identify and prevent violation of rights and liberties of data subjects.

Furthermore, since 2018 we have delivered dedicated training for Orange Polska’s employees and partners. We have also introduced an initial training process for new joiners as well as e-learning courses on information security and personal data protection.

Data security

As expected, as Covid-19 pandemic changed the global activity landscape, it couldn’t omit the cybersecurity. At the beginning of local/global lockdowns our customers had to face numerous Covid-related threats, based on their fears, uncertainty and doubts (FUD). The thorough view contained fake news themselves (with high probability served and fuelled by nations/intelligence actors, with an aim to spread FUD among people) as well as variety of phishing threats. In most common cases the threats were either spread by SMS messages, persuading the victim to “pay for package decontamination”, redirecting them to false online payment gates; or by e-mail/social media messaging, showing coronavirus related fake news, redirecting the victims to fake Facebook login pages (and stealing their credentials).

Thus at the beginning of pandemic we focused on phishing-related awareness, pointing out the specific parts of those campaigns. Also, on regular basis, we try to counteract these threats, guaranteeing the security of our services to users and offering them essential knowledge on how to use our services safely. We carry out educational campaigns regarding the Internet, we provide technological tools to strengthen data and system security, and we monitor threats to internet users, particularly children.

Monitoring online threats is the responsibility of CERT Orange Polska. This team responds to threats as they show up and supports Internet users. Thanks to fine-tuning applied to our systems, in 2020 our Cyber- Shield systems became able to better distinguish malicious/phishing sites, delivering even better protection for Orange Polska network users. It saved close to 3,5 mln customers from infection aftermath and our systems almost 40 million times prevented potential victims from connecting to several thousands confirmed phishing sites.

Polish electromagnetic field (EMF) emission standards

All mobile phones in Orange Polska’s portfolio meet the emission standards specified by the International Commission on Non-Ionizing Radiation Protection (ICNIRP). We ensure that they are thoroughly tested and the safety of their use is verified in the process of examining their conformity with essential requirements. All mobile devices in Orange Polska’s portfolio are safe for users and are accompanied by information on the Specific Absorption Rate (SAR), which is always lower than official limits (below 2 W/kg). SAR for mobile phones refers to the maximum level of radio waves that the user can be exposed to during a call. SAR values can be found in the user manual (technical specifications), which is provided by the manufacturer.

Orange Polska uses only proven and worldwide-used wireless communication technologies which are safe for all users.

Since January 1, 2020, the limits of exposure to electromagnetic fields applicable in Poland have been consistent with the Council Recommendation 1999/519/EC. The new limits were set in the Decree of the Minister of Health of 17 December 2019 on the limit values of electromagnetic fields in the environment (Journal of Law of 2019, item 2448). This replaced the Decree of the Minister of Environment of 30 October 2003 on the limit values of electromagnetic fields in the environment and methods of verification thereof (JoL No 192, item 1883), which expired upon coming into force of the Act of 30 August 2019 on amending the act on supporting the development of telecommunications services and networks and certain other acts (JoL of 2019, item 1815) in line with Article 34(2) thereof.

Orange Polska complies with all standards regarding electromagnetic field (EMF) emissions around base transceiver stations (BTSs) and broadcasting stations. We implement technical solutions to ensure protection against EMF emissions by radio communication systems of the base stations developed through our investments or operated on our networks. We ensure compliance with the relevant applications through the following:

  • Developing the estimates of the EMF impact on the environment at the planning stage of BTS construction or modernisation projects;
  • Reporting EMF measurements (vs. limits) to environmental protection bodies, which decide whether to carry out public consultation or not (public consultation and dialogue concerning network facilities are carried out as part of administrative proceedings and initiated and supervised by the relevant government agencies).

Orange Polska delivered input data (Base stations parameters and results of PEM measurements) to the Institute of Telecommunication. This data will allow to operate the system SI2PEM. This system will be available in Internet and will include information on the predicted PEM levels and results of PEM measurements in Poland. The user will have possibility to received data as concerning PEM levels in area he is interested in.

The 5G network has no confirmed negative or positive impact on people in terms of the electromagnetic field or the range of frequencies used. The 5G devices will not exceed the Polish standards regarding EMF emissions. These standards have been established on the basis of scientific research in such fields as medicine, epidemiology, biology and dosimetry in accordance with the guidelines of the International Commission on Non-Ionizing Radiation Protection (ICNIRP). Radio waves are electromagnetic waves of a frequency lower than that of infrared radiation or visible light (which is also an electromagnetic wave). Radio waves are not ionizing radiation (such as X-rays), and their levels used in mobile networks guarantee safety by a large margin. The electromagnetic fields used in mobile telephony have no confirmed adverse effects on human beings. Radio waves and microwaves are not considered a potential cause of cancer by the World Health Organization (WHO). They have been included in the category of phenomena and substances whose impact on the development of tumors requires further research, but this does not mean that, according to WHO, such an effect exists.

Technology Frequencies Admissible
exposure level

Energysaving
lightbulb

100 KHz 87 V/m

FM radio

100 MHz 28 V/m

TV

400 MHz 31 V/m
900 MHz 41 V/m
1.8 GHz 56 V/m
900 MHz 41 V/m
2.1 GHz 61 V/m

WIFI

2.5 GHz 61 V/m
5 GHz 61 V/m
800 MHz 39 V/m
1.9 GHz 58 V/m
+ 2.5 GHz 61 V/m
700 MHz 39 V/m
3.5 GHz 61 V/m
26 GHz 61 V/m

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